Hamilton HIVE is proud to announce the start of the application period for the 2020 calendar year.
Each applicant must provide:·
- A one-page description (max. 500 words) as to why they are best suited for the role they are applying for·
- An updated résumé
The applicant is required to attend the Hamilton HIVE Board Meeting on Wednesday, November 13 at 8:00 a.m. to present their application and answer any questions the Board may have. Presence at this meeting is mandatory.
The deadline for applications is November 11, 2019 at 11:59pm. Please review the description for each position and email your application to current HIVE Chair, Andrea Pohlmann at firstname.lastname@example.org.
In terms of commitment, Executive meetings are held the last Wednesday of each month (time and location TBD by Amber, Hamilton HIVE Chair 2020). Board Meetings are held the second Wednesday of each quarter (8:00 a.m to 9:30 a.m. at CoMotion on King, 115 King Street East). Successful applicants are required to be in attendance at both monthly, as well as other ad hoc meetings throughout the year.
The Role of the Secretary – The Secretary of Hamilton HIVE will be responsible for keeping records of all Hamilton HIVE activities, including but not limited to minutes (in a professional format), agendas, stakeholder correspondence, weekly newsletters, and other forms of transcription. The Secretary will work closely with incoming requests and ultimately be responsible for internal communication. They will be the point-person for “new group” queries, applications, and development. The Secretary will also be responsible for soliciting events and creating the newsletter through MailChimp and maintaining the website. Knowledge in website analytics and basic HTML are an asset.
The Role of the Treasurer – The Treasurer of Hamilton HIVE will be responsible for keeping financial records of all Hamilton HIVE activities, revenue, expenditures, sponsorship, and budget. They will work closely with the Hamilton HIVE Executive and the events committee.
Key responsibilities include:
- Preparing the budget in consultation with the Executive and presenting it to the Board for approval
- Management of the approved budget·
- Depositing of monies (ticket sales, sponsorship, and event profits)
- Reporting on balances and event profits to Executive and Board
- Handling money during any event
- Record keeping of all financial transactions
- Not-for-profit, fundraising, and book keeping experience are assets to this role
The Role of the Vice Chair – The Vice-Chair of Hamilton HIVE will accept the responsibilities of the Chair in the event of the Chair’s absence, or as directed by the Chair. The Vice-Chair will take an active role in working with the Committees of Hamilton HIVE to ensure that they are making progress towards their objectives; with the expectation to lead the Public Relations Committee. Other main duties include managing social media platforms: creating marketing and content strategies, developing brand awareness, communicating in a professional but unique social media “voice”, creating campaigns and calls-to-action to generate inbound website traffic.
Term is effective January 1, 2020 through December 31, 2020. The Vice-Chair will assume the role of Hamilton HIVE Chair after their tenure as Vice-Chair is completed, for the 2021 year.
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